staff

Coronavirus (Covid-19) Support

Staff Contact Details

During this period, we would ask that any enquiries are directed through to the relevant email addresses below:
For general enquiries - Info@SurreyFA.com 

For enquiries around refereeing - Referees@SurreyFA.com

For marketing enquiries - Marketing@SurreyFA.com

For enquiries about Meadowbank Football Ground - Meadowbank@SurreyFA.com

For discipline enquiries - Discipline@SurreyFA.com

For FA Whole Game System and club affiliation enquiries - Affiliation@SurreyFA.com

For safeguarding enquiries - Safeguarding@SurreyFA.com

For enquiries about courses - Education@SurreyFA.com

For enquiries about player registration on the Whole Game System - Playerregistrations@SurreyFA.com

Individual staff contact information can be found here

Our Guide To Understanding The Impact Of Coronavirus On Football In Surrey And The Support Which Is Currently Available

 

On Friday 6th November, The FA provided clarification for ‘non-elite’ football in England – including school, further and higher education football activities – on the UK Government’s new national Covid-19 restrictions that are in place until Wednesday 2nd December 2020.

As a result of the UK Government’s national Covid-19 restrictions, The FA can confirm that the following aspects of ‘non-elite’ football in England are to be suspended during this period:

  • All fixtures and training for Steps 3-6 of the National League System [NLS];
  • All fixtures and training for Tiers 3-7 of the Women’s Football Pyramid [WFP];
  • All fixtures and training for the Regional NLS Feeder Leagues;
  • All fixtures and training for the Barclays FA WSL Academy League [see below];
  • All fixtures and training for FA Girls Regional Talent Clubs;
  • All fixtures and training for indoor and outdoor youth and adult grassroots football.

The FA is liaising with the relevant leagues in the NLS and WFP and the County Football Associations [CFAs] with the aim to establish appropriate options to complete the 2020/21 season at these levels.

The UK Government’s national Covid-19 restrictions permit ‘school sport’ to continue as an exemption during this period and its Department for Education [DfE] has provided bespoke guidance to further outline their impact on education. As a result, The FA can confirm the following for school, further and higher education football activities during this period:   

  • All school and further education college football activities are required to follow The FA’s latest guidance on indoor and outdoor grassroots football;
  • Where schools are offering extra-curricular football activities, such as pre and after-school clubs, they should only do so in a school setting during the school day where it is reasonably necessary to support parents to work, search for work, or undertake training or education, or where the provision is being used for the purposes of respite care;
  • All schools and further education colleges can work with external coaches, clubs and organisations for their football activities where they are satisfied that it is safe to do so;
  • All schools and further education colleges can also use external facilities for their football activities in line with the DfE’s guidance for the use of, and travel to and from, them;
  • All football fixtures or competitions between different schools and further education colleges are to be suspended;
  • All Universities should follow the DfE’s guidance for higher education which provides further information on sports training and teaching.

In addition, the UK Government has confirmed that ‘elite’ football academies can continue during this period and has specified the following:

  • Aged 15 and above within the ‘elite’ sport exemption;
  • Other age groups if in an overarching education setting i.e. full-time educational provision, or blended training and education provision;
  • Ofsted FA/PL/EFL recognised: Category 1 and Category 2 academies.

The FA can also confirm that the Barclays FA WSL Academies and FA Girls Regional Talent Clubs are to be suspended during this period as their resources – including finances and personnel - do not meet the necessary ‘elite’ protocols required and a number of their facilities are now closed due to the UK Government’s new national Covid-19 restrictions. Academy players within the Barclays FA Women’s Super League can continue training within either an education setting or blended training and education provision.

Re-starting football at these levels has taken substantial determination and commitment from stakeholders across the game and The FA would like to thank everyone for their vital contributions. However, health and wellbeing remain the priority, so it is extremely important that clubs, players, coaches, match officials, league officials, volunteers, parents, carers and facility providers adhere to the UK Government’s new national Covid-19 restrictions during this period.

Dialogue will continue with the Department for Digital, Culture, Media & Sport, leagues, competitions and CFAs and The FA will provide further updates for the 2020/21 Vitality Women’s FA Cup, Buildbase FA Trophy, Buildbase FA Vase and ‘non-elite’ football in due course.

Update regarding Barclays WSL Academies and FA Girls Regional Talent Clubs

The Barclays FA WSL Academies and FA Regional Talent Clubs have been operating under grassroots protocols since the first national lockdown period and during return to play over the last few months, and this meant that during this second lockdown like the rest of the grassroots game they would not be able to train or play fixtures.

Following Government approval both the BFAWSL Academies and FA RTCs have been informed that they will have the option to apply to operate under Elite status should they be able to meet the Elite Protocols and therefore they will be able to return to football during the current national lockdown. This will only occur where clubs provide evidence to The FA that they are able to achieve Elite Protocols.

BFAWSL Academies and FA RTCs have until Friday 20th November to submit an updated Risk Assessments to The FA in line with Elite Return to Play Guidelines and Procedures.

Clubs in The FA Youth Cup first & second round proper

Following the UK Government’s recent announcement regarding the national lockdown (which is in force from midnight on Wednesday 5 November until Wednesday 2 December), and further to The FA’s update on Tuesday regarding non-elite football this serves to confirm that at present matches in The FA Youth Cup involving a ‘non-elite’ club should NOT be scheduled during this period. Matches in the first and second round proper involving two ‘elite’ clubs can continue to be played under the relevant elite club protocol. The developing situation will continue to be closely monitored by The FA and the competition will remain under review over the coming weeks.

Getting the latest Government health advice 

Read the latest information about the situation in the UK, along with guidance for what to do if you think you’re at risk.

Go to NHSUK/coronavirus for information about the virus and how to protect yourself. Use the 111 online coronavirus service to check if you need medical help.

VISIT GOV.UK

Charter Standard Club - Mid-Season Affiliations 

If there is any football activity that is delivered at your club, that wasn’t previously affiliated, we now have a chance to be able to amend your affiliation for when the season gets back up and running.

Why?

  • All activity taken place through the club should be affiliated, regardless of playing in competitive fixtures, or not. Examples of this may be a recreational session, a development team in one of your age groups or mini soccer sessions for younger children that are currently too young to be involved in a competitive games.
  • You will also ensure:
    • Increased visibility of coach qualifications through Whole Game
    • Safeguarding transparency through the club and to us as a County FA
    • Personal Accident Insurance for all groups playing at the club. NB. Any non-affiliated football activity at the club may currently be uninsured. 

How?

  • Email affiliation@surreyfa.com.
  • Include details of all teams or activity that you would like to add to you affiliation
    • Team or Activity Name. e.g "U5s Falcons"
    • Day of the week the activity takes place
    • Primary Ground / Venue of the activity
    • Team Manager details - please ensure this person had a valid DBS in place
    • Please repeat this process for each team or activity that takes place

What next?

  • After the information has been uploaded to your affiliation details, you will be re-invoiced with the new teams added to your affiliation.
  • Although affiliation fees have been waivered for 2020/21 season, this invoice includes payment for Personal Accident Insurance for the new teams.

Sport England Guidance

Sport England's comprehensive information page is a great starting point, with plenty of key information and helpful resources.

You can access their page here

Legal Implications

Please see legal guidance in the PDF below, which has been produced in partnership with Muckle LLP around the following topics; 

  • Membership Subscriptions
  • Contractual Rights and Obligations in relation to Suppliers
  • Overseas Tours
  • Club Operations
  • Facilities Hire
  • Employment
  • Financial Assistance
  • Directors’ Duties
  • Data Protection 

These topics have been selected as risks/concerns that our clubs and leagues may be facing now or in the future, during Covid-19.

As a reminder clubs who are FA Charter Standard, NLS clubs and grassroots leagues are eligible for 30 minutes free of advice, per matter. You can contact Muckle using the below details; 

Legal Implications FAQs For Charter Standard Clubs

Insurance

Leading providers of insurance are considering the effects of Coronavirus and to understand how the crisis may affect your policy, they should be contacted directly.

We have liaised with Sportsguard and Bluefin regarding their cover and refunds and they have advised the following:

Sportsguard Insurance

We are pleased to confirm that our recommended insurance providers Sportsguard have agreed a discount of 16.67%, which represents approximately two free months of cover for personal accident insurance. This discount has been jointly agreed by Sportsguard, Underwriters and the Surrey FA, the discount cannot be deferred/used at a later date or exchanged for a cash value or refund.
 
Sportsguard have also agreed to delay the payment for public liability and personal accident until football can resume, at that time you will be invoiced by Surrey FA for the outstanding balance.

Sportsguard's Personal Accident and Public Liability policies remain in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.

For cover beyond 30 June 2020 you will need to go through the affiliation process with Surrey FA

An update on insurance cover:

Surrey FA affiliated clubs will remain covered by the Sportsguard insurance policy.

Our advice to all is follow the guidelines set by the FA and Government, to remain not only within the law but also within our affiliation terms.  To break with this would be to break the terms of membership to Surrey FA and therefore invalidate both this and the insurance associated insurance cover.

Claim for your employee’s wages through the Coronavirus Job Retention Scheme

The Coronavirus Job Retention Scheme is a temporary scheme open to all UK employers starting from 1 March 2020. It is designed to support employers whose operations have been severely affected by coronavirus (COVID-19).

Employers can use a portal to claim for 80% of furloughed employees’ (employees on a leave of absence) usual monthly wage costs, up to £2,500 a month, plus the associated Employer National Insurance contributions and minimum automatic enrolment employer pension contributions on that wage. Employers can use this scheme anytime during this period.

The scheme is open to all UK employers that had created and started a PAYE payroll scheme on 28 February 2020.

Find out about the scheme, including eligibility and how to apply via the button below

Job retention scheme information

 

Self-employed? Claim a grant through the coronavirus (COVID-19) Self-employment Income Support Scheme

 

Use this scheme if you're self-employed or a member of a partnership and have lost income due to coronavirus. 

This scheme will allow you to claim a taxable grant worth 80% of your trading profits up to a maximum of £2,500 per month until October 2020. 

Find out about the scheme, including eligibility and how to apply via the button below

Coronavirus self-employment income support scheme

  

Facility Maintenance

We have collated a selection of resources below to support those managing and maintaining facilities during this period. 

Additional Resources

The Sport and Recreation Alliance have provided and updated a helpful summary of government business support measures here.

Grants online have produced a useful page of funding streams for those in the third sector affected by Coronavirus, broken down by area here.

Community Foundation for Surrey Coronavirus Response Fund has launched to support local charities and voluntary organisations that are assisting some of Surrey’s most vulnerable people.

Contacting Surrey FA

Following the Government’s announcement on the evening of Monday 16th March, the Surrey FA offices have been closed to staff and visitors until further notice. All staff will still be working from home and will be available via email and direct dial as this will be forwarded to the relevant member of staff. Please use this method when calling all staff instead of going through the main office switchboard. You can also email all members of staff using the email addresses found alongside contact numbers on the Board & Staff page of our website.


FAQS

 

 

How will the current situation affect the Charter Standard scheme and any outstanding applications or Annual Health Checks? For the latest guidance please consult the comprehensive FAQ document produced by The FA which can be downloaded on this FA webpage. Please be aware, this information is subject to change. In the event of changes, we shall update the information on this page accordingly.

 

Can I still have my FA DBS verified? 

Carrying out face-to-face Identity (ID) Document Verification for DBS Checks in line with Government Covid-19 guidelines

Introduction

These guidelines have been produced in line with the Government guidance issued on 1 June 2020, which sees the easing of lockdown restrictions on gatherings, public spaces, and outdoor activities and the phased return of outdoor sport and recreation as published here.

This means that face-to-face ID document verification can now take place as long as the verifier and those requiring their ID to be verified observe all Government guidelines.

Please remember that as an ID PIN verifier. It is your choice whether you feel comfortable to carry out face-to-face ID checks at this time. You should not feel pressure to do so by anyone.

If clubs need to, they can identify an alternative ID verifier, who is happy to do this, by contacting FAchecks@TheFA.com and working with them to set up a new verifier.

New volunteers must not start working with children until their DBS Check is accepted by The FA.

Click here to download guidance   

Now that face-to-face FA DBS ID verification can take place does everyone whose DBS check is now 3 years old have to re-do their check?

No, all individuals whose DBS checks are due to expire between 1 March 2020 and 1 October 2020 will not be required to renew their DBS checks until 1 year after the scheduled date of expiry.

The FA currently requires DBS checks to be renewed every 3 years in accordance with industry standards and best practice. However, we have made an informed decision to extend that to 4 years, in these limited circumstances, on the basis of the current health crisis and associated difficulties in DBS check renewal and the fact that these individuals already hold a DBS check which has been accepted by The FA.

When will Coach Education courses resume?  

All courses are postponed for the foreseeable future. When the current Government advice changes and we receive confirmation from FA Learning that courses can resume in full, with scope for new bookings, we will make an announcement.

 

For all the up to date information regarding Surrey FA and FA courses, head to our FAQs page here.


TO EXPRESS YOUR INTEREST IN ATTENDING A FUTURE COURSE CLICK THE BUTTON BELOW.

Express your Interest

 

Club Affiliations

On Friday 1st May, Surrey FA announced that affiliation fees will be waived for the 2020/21.

On Monday 1st June, Surrey FA opened the affiliation window for the 2020/21 season. To find out more on how to get started, click here.

 When will my current insurance cover end? 

You should check this with your insurance provider. However, if you are covered by Sportsguard, the Personal Accident and Public Liability policies remained in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.

For insurance cover beyond 30 June 2020, clubs will need to go through the affiliation process with Surrey FA, whereby you shall be covered by Sportsguard’s the Personal Accident and Public Liability policies so long as all safety protocols have been followed, in line with The FA’s guidelines.