staff

Coronavirus (Covid-19) Support

Staff Contact Details

Effective from Tuesday 14th April 2020, all Surrey FA staff shall be on furlough leave until further notice, with the exception of those listed below:

Sally Lockyer, Chief Executive Officer

Andrew Dickinson, Head of Operations

Mike Gilham, Head of Participation and Development

Nicola Novell, Head of Finance

James Chadwick, Head of Marketing & Communications

During this period, we would ask that any enquiries are directed through to the relevant email addresses below:

Referees@SurreyFA.com

Marketing@SurreyFA.com

Meadowbank@SurreyFA.com

Discipline@SurreyFA.com

Affiliation@SurreyFA.com

Education@SurreyFA.com

Playerregistrations@SurreyFA.com

Individual staff contact information can be found here

Guidance for Re-starting Outdoor Competitive Grassroots Football explained

 

Our Guide To Understanding The Impact Of Coronavirus On Football In Surrey And The Support Which Is Currently Available

Getting the latest Government health advice 

Read the latest information about the situation in the UK, along with guidance for what to do if you think you’re at risk.

Go to NHSUK/coronavirus for information about the virus and how to protect yourself. Use the 111 online coronavirus service to check if you need medical help.

VISIT GOV.UK 

 

Sport England Guidance

Sport England's comprehensive information page is a great starting point, with plenty of key information and helpful resources.

You can access their page here

Legal Implications

Please see legal guidance in the PDF below, which has been produced in partnership with Muckle LLP around the following topics; 

  • Membership Subscriptions
  • Contractual Rights and Obligations in relation to Suppliers
  • Overseas Tours
  • Club Operations
  • Facilities Hire
  • Employment
  • Financial Assistance
  • Directors’ Duties
  • Data Protection 

These topics have been selected as risks/concerns that our clubs and leagues may be facing now or in the future, during Covid-19.

As a reminder clubs who are FA Charter Standard, NLS clubs and grassroots leagues are eligible for 30 minutes free of advice, per matter. You can contact Muckle using the below details; 

Legal Implications FAQs For Charter Standard Clubs

 

Insurance

Leading providers of insurance are considering the effects of Coronavirus and to understand how the crisis may affect your policy, they should be contacted directly.

We have liaised with Sportsguard and Bluefin regarding their cover and refunds and they have advised the following:

Sportsguard Insurance

We are pleased to confirm that our recommended insurance providers Sportsguard have agreed a discount of 16.67%, which represents approximately two free months of cover for personal accident insurance. This discount has been jointly agreed by Sportsguard, Underwriters and the Surrey FA, the discount cannot be deferred/used at a later date or exchanged for a cash value or refund.
 
Sportsguard have also agreed to delay the payment for public liability and personal accident until football can resume, at that time you will be invoiced by Surrey FA for the outstanding balance.

Sportsguard's Personal Accident and Public Liability policies remain in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.

For cover beyond 30 June 2020 you will need to go through the affiliation process with Surrey FA

An update on insurance implications of resuming football activities:

Provided teams/members follow The FA’s guidelines to ensure safe participation, Surrey FA affiliated clubs will remain covered by the Sportsguard insurance policy.

Our advice to all is follow the guidelines set by the FA and Government, to remain not only within the law but also within our affiliation terms.  To break with this would be to break the terms of membership to Surrey FA and therefore invalidate both this and the insurance associated insurance cover.

Bluefin

Following the recent measures introduced by the Government to restrict outdoor activities due to the COVID-19 pandemic, Bluefin Sport and our partner Insurer, AXA XL, have agreed the following approach in respect of Personal Accident insurance purchased via the National Game Insurance Scheme (NGIS), for the 2019/20 season:

1.           All Personal Accident policies to remain in force until the expiry date, 30 June 2020;

2.           At the next renewal, all premiums will be discounted to reflect the period of inactivity, due to the Government measures, up to 31 May 2020.

 

Claim for your employee’s wages through the Coronavirus Job Retention Scheme

The Coronavirus Job Retention Scheme is a temporary scheme open to all UK employers starting from 1 March 2020. It is designed to support employers whose operations have been severely affected by coronavirus (COVID-19).

Employers can use a portal to claim for 80% of furloughed employees’ (employees on a leave of absence) usual monthly wage costs, up to £2,500 a month, plus the associated Employer National Insurance contributions and minimum automatic enrolment employer pension contributions on that wage. Employers can use this scheme anytime during this period.

The scheme is open to all UK employers that had created and started a PAYE payroll scheme on 28 February 2020.

Find out about the scheme, including eligibility and how to apply via the button below

Job retention scheme information

 

Self-employed? Claim a grant through the coronavirus (COVID-19) Self-employment Income Support Scheme

 

Use this scheme if you're self-employed or a member of a partnership and have lost income due to coronavirus. 

This scheme will allow you to claim a taxable grant worth 80% of your trading profits up to a maximum of £2,500 per month until October 2020. 

Find out about the scheme, including eligibility and how to apply via the button below

Coronavirus self-employment income support scheme

 

Satellite Club Funding available

Active Surrey have announced that they are now accepting project proposals for Satellite Clubs starting in September 2020. They are looking for new projects that will help to engage new young people to increase their activity levels, starting in September. Please note that projects targeting your existing members/customers will not be eligible for funding. The target audience for Satellite Clubs is 14-19 year olds that do not currently take part in sport/activity.

Please note that the focus for 2020/21 is on highly targeted projects and therefore all projects must have a focus on one of the following priority groups:

  • Young people with mental health concerns
  • Inactive Females
  • Disadvantaged/deprived communities
  • Disabled young people
  • Young people not in education, employment or training (NEET) young people
  • Young people at risk of taking part in crime or anti-social behaviour

Projects will be assessed on a rolling 2 week basis with funding agreements issued to successful projects after each assessment. Once a signed agreement is returned, Active Surrey anticipate releasing the first 50% of the grant within 2 weeks. If you have any questions or would like further information, please get in contact via the email address below. If your project is still at the idea stage then please also get in touch Active Surrey can support in developing it further.

To receive an application form please contact, james.lovell@surreycc.gov.uk.

click here for a PDF with further details

 

Facility Maintenance

We have collated a selection of resources below to support those managing and maintaining facilities during this period. 

Additional Resources

The Sport and Recreation Alliance have provided and updated a helpful summary of government business support measures here.

Grants online have produced a useful page of funding streams for those in the third sector affected by Coronavirus, broken down by area here.

Community Foundation for Surrey Coronavirus Response Fund has launched to support local charities and voluntary organisations that are assisting some of Surrey’s most vulnerable people.

Contacting Surrey FA

Following the Government’s announcement on the evening of Monday 16th March, the Surrey FA offices have been closed to staff and visitors until further notice. All staff will still be working from home and will be available via email and direct dial as this will be forwarded to the relevant member of staff. Please use this method when calling all staff instead of going through the main office switchboard. You can also email all members of staff using the email addresses found alongside contact numbers on the Board & Staff page of our website.


FAQS

 

What grassroots football and informal football activity outside the professional game can currently take place?

The FA have issued guidelines for the return of outdoor competitive grassroots football.

As a result, the grassroots football community now has the opportunity to return to football and prepare for the start of the new season.

Football activity can take place with necessary modifications in place to mitigate the transmission risk of COVID-19.  

The FA would strongly recommend a phased return to competitive football activity as follows:

  • Until 31 July – When ready, you can begin competitive training, with the overall group size (inclusive of coaches) being limited to 30 people;
  • From August – Competitive matches to begin, for example, pre-season fixtures, festivals and small sided football competitions;
  • From September – Grassroots leagues, men’s National League System, Women’s Football Pyramid tiers 3 to 6, and FA Competitions can commence.

Clubs, players, coaches, match officials, league officials, volunteers, parents/carers, spectators and football facility providers should read The FA’s full guidelines, which are accessible below, in addition to the latest Government guidance on COVID-19.

A return to competitive football should only happen once clubs and facility providers have completed the necessary risk assessments and comprehensive plans are in place.

A summary of key points to consider from The FA’s guidelines are listed for ease below:

  • Everyone should self-assess for COVID-19 symptoms before every training session or match. If you are symptomatic or living in a household with possible or actual COVID-19 infection you must not participate or attend;
  • Clubs and facility providers should ensure that their facility is compliant with current Government legislation and guidance related to COVID-19;
  • Competitive training is now permitted, with groups limited to a maximum of 30 people, including coaches;
  • Competitive match play is permitted, with social distancing in place before and after the match, and in any breaks in play;
  • Players and officials should sanitise hands before and after a game as well as scheduled breaks throughout a game or training session;
  • Ball handling should be kept to a minimum with most contact via a boot and the ball disinfected in breaks of play;
  • Youth football coaches are encouraged to limit persistent close proximity of participants during match play and training;
  • Goal celebrations should be avoided;
  • Equipment should not be shared, and goalkeepers should ensure they disinfect their gloves regularly in breaks in training or matches and thoroughly afterwards. Where possible, coaches should only handle equipment in training;
  • Where possible, players, coaches and officials should arrive changed and shower at home. Use of changing and shower facilities must follow government advice on the use of indoor facilities;
  • Participants should follow best practice for travel including minimising the use of public transport and walking or cycling if possible. People from a household or support bubble can travel together in a vehicle
  • Clubs should keep a record of attendees at a match or training session, including contact details, to support NHS Test and Trace;
  • Clubs should ensure they are affiliated with their County Football Association.

Separate guidance has been developed for clubs with teams competing in the men’s National League System (NLS) and the Women’s Football Pyramid tiers 3 to 6. This will support these Clubs on the safe return of paying spectators and also the applicability of the guidance to facilities under Ground Grading conditions, to ensure the safe return of competitive matches.

Please note that at this stage, indoor football and futsal is not permitted. The FA will look to work with indoor facility providers to develop appropriate guidance for indoor formats as soon as possible.

The full guidance document can be downloaded below, along with a short summary for all those involved in restarting activity.

Detailed Guidance on Re-starting Football

Guidance on Re-Starting Football - Summary

Re-Starting Football FAQs

Covid-19 Safeguarding Risk Assessment

Guidance for Facility Providers

First Aid Guidance

 Guidance for Women's Football tiers 3 to 6

Guidance for Men's National League System

Detailed Guidance on re-starting football for referees

Referee Specific Guidance on Returning to NLS Football

Guidance on Re-starting Football for Referees - Summary

 

Please be reminded, if an individual is symptomatic, living in a household with a possible COVID-19 infection or if you are classified as extremely vulnerable on health grounds, the guidance is that you should remain at home.

Please be reminded, if an individual is symptomatic, living in a household with a possible COVID-19 infection or if you are classified as extremely vulnerable on health grounds, the guidance is that you should remain at home.

The FA is working closely with Government and Sport England in order to set out good practice guidance for those responsible for delivering different aspects of grassroots football and we will share further information as soon as possible.

Can I referee grassroots matches?

Refereeing Grassroots Football

The UK Government has given approval for outdoor competitive grassroots football to restart, with matches permitted from Saturday 1st August 2020. This news will bring optimism and positivity to many of you, but it is important to say that returning to football should only be when it’s right for you to do so. There is no pressure to return and there will be no consequence or judgement for not returning. Everyone’s health, wellbeing and safety are the priorities.

To support and inform all Referees ahead of matches restarting, referee specific guidance has been produced and is available through the links below.

Guidance on Re-Starting Football for Referees

Guidance on Returning to NLS fOOTBALL FOR rEFEREES

Guidance on Re-Starting Football for Referees (Summary)

Football Festivals

Please be aware that in addition to prior affiliation approval from Surrey FA, any football festivals held at present should follow the key principles below:

  • Multiple pitches in use (vs. the definition of a crowd being a single pitch, single game with 30+ people watching)
  • Respect barriers should be in place
  • Limited to multiple groups of 6 watching together
  • NHS Test and Trace in place
  • A detailed risk assessment MUST be in place by the festival host which takes into account The FA guidance and local situations
  • Designated Covid-19 Officer i/c the event
  • Pre-Covid checks carried out by individuals

These principles should be followed alongside the wider FA Guidance.

Can we still charge club subscriptions whilst club football is postponed? 

This is a club decision. We would advise that you consult with players, parents and guardians on reaching a decision. Clubs who own / lease facilities will still have bills to pay and this should be explained. However, clubs should be mindful of people who are currently out of work as result of COVID-19 or have had their working hours reduced and may struggle to make payments. 

Consider the following:

- Could you offer payment holidays for those in need? 

- Can you allow subscriptions to be paid in installments?  

- Would people be prepared to pay an advance on their subs to help the club out in the short-term if they are able to?  

 

 

Is my league going to finish?

As per the below statement from The FA dated 26th March, the grassroots football season for NLS Steps 3-6 in England is to be concluded.

 

The Football Association has been working collaboratively with the National League System, the Women’s Football Pyramid and the wider grassroots game since the outbreak of COVID-19 on how to conclude the 2019/20 season in the most appropriate way possible.

These are challenging circumstances for English football and all decisions taken are in the best interests of the game and in consultation across key stakeholders. Our primary concern will always be for the safety and welfare of clubs, players, staff, officials, volunteers and supporters during this unprecedented time.

Today’s steps take into account the financial impact during this uncertain period, whilst considering the fairest method on how the sporting outcomes for the season will be decided, with the integrity of the Leagues in mind.

The NLS and the Women’s Football Pyramid were able to build a consensus amongst their leagues and, where possible, aimed to create a consistent approach across all leagues, whilst taking into account the unique characteristics of each individual league.

As a result, The FA and NLS Steps 3 to 6 have reached a consensus that their 2019/20 season will now be brought to an end, and all results will be expunged. This will mean no promotion or relegation of clubs between NLS Steps 3 to 6, and no promotion to NLS Step 2. 

These decisions will also apply to the Leagues and clubs who play at NLS Step 7.

The National League [NLS Steps 1 and 2] have agreed that they want to attempt to complete the competition in line with the Premier League, EFL and Barclays FA Women’s Super League and Emirates FA Cup and are therefore seeking permission from The FA that the season for this level will be extended beyond 1 June 2020 indefinitely.

The planned implementation of the restructure of the NLS will also now be deferred until the start of the 2021/22 season.

Furthermore, we can now confirm that The FA has decided that all grassroots football is concluded for the 2019/20 season. This will allow the game to move forward and to commence planning for next season. Our County Football Associations [CFAs] will be supporting grassroots leagues over the coming days to determine how they should close out their current competitions.

Where appropriate, the above decisions will be put to The FA Council for ratification.

Throughout this period The FA continues to seek guidance in respect of the Government’s financial support packages relative to COVID-19 and how they are applicable to clubs in the NLS, the Women’s Football Pyramid and the wider grassroots game.'

For further detail on The FA's decision, please click here to read more from the Head of the National League System, Laurence Jones, on the complexities and reasons for the decision to end the 2019/20 season at grassroots and non-league level.

 

WOMEN’S FOOTBALL

In the women’s game, The FA, FA Women’s Board members and the Women’s Football Conference have consulted and reached a consensus regarding the Women’s Football Pyramid.

The FA and the Leagues within Tiers 3 to 7 have reached a consensus to bring the season to an immediate end and all results will be expunged. This will mean no promotion or relegation of clubs between Tiers 3 to 7. Agreement has also been reached to end the Regional Talent Clubs season, which was due to conclude in April 2020.

We remain in consultation with the Barclays FA Women’s Super League and FA Women’s Championship Board and clubs regarding the most appropriate way to complete the current season; including the Barclays FA Women’s Super League Academy.

FA COMPETITIONS

With the Emirates FA Cup, Women’s FA Cup, Buildbase FA Trophy and Buildbase FA Vase 2019/20 all at advanced stages, The FA is reviewing all options as we seek to complete these competitions whenever it is safe and appropriate to do so. Clubs involved are close to reaching a major Final and for those clubs and supporters we will do all we can to keep the Wembley dream alive.

In respect of The FA Youth Cup, The FA County Youth Cup, The FA Sunday Cup and The FA Inter-League Cup, we are also seeking to complete these competitions if it is feasible to do so.

The FA will also continue planning for FA Competitions to take place for the 2020/21 season.'

 

What about cup finals? 

 

On 16th March the Surrey FA Board met to discuss the situation with regards to the Surrey County Cup Competitions.

First and foremost, the health and wellbeing of everyone involved and connected with Surrey football remains our priority. We continue to closely follow guidance from The FA including the decision to suspend all grassroots football based on the Government’s advice concerning social gatherings.

The Board assessed each category of the Surrey FA County Cup, from youth level through to the senior men’s. It took into account a wide range of factors and logistics both this season and next.  Also, the fact that there remained a significant number of rounds still to be completed, even before all 18 finals could be played.

Our duty of care to protect the well-being of all our stakeholders including players, coaches, officials, staff, volunteers and their wider family and friends, was paramount in our minds at this unprecedented time.

The Board considered at length the option of rescheduling the finals for a later date, however, in light of these and other factors it was agreed that, regrettably, the only viable course of action was to cancel all County Cup competitions for the 2019/20 season.

Surrey FA would like to thank all the clubs concerned for their understanding during what is an unprecedented time for football, at all levels of the game, and everyone involved in Surrey football for their continued support at the grassroots.

Capital Cups Competitions 

On 9th July the Capital Cups Committee met to discuss the situation with regards to the Capital Cup Competitions.

First and foremost, the health and wellbeing of everyone involved and connected with football remains our priority. We continue to closely follow guidance from the Government and The FA.

The Committee assessed each category of the Capital Cups, from youth level through to the senior. We took into account a wide range of factors and logistics both this season and next. Also, the fact that there remained a number of semi-finals still to be completed, even before all 6 finals could be played.

Our duty of care to protect the well-being of all our stakeholders including players, coaches, officials, staff, volunteers and their wider family and friends, was paramount in our minds at this unprecedented time.

The Committee considered at length the option of rescheduling the finals for a later date, however, in light of these and other factors it was agreed that, regrettably, the only viable course of action was to cancel all Capital Cup competitions for the 2019/20 season.

Middlesex FA, Surrey FA, Amateur FA and London FA would like to thank all the clubs concerned for their understanding during what is an unprecedented time for football, at all levels of the game, and everyone involved in county football for their continued support at the grassroots.

The Capital Cups Committee are committed to delivering the Capital Women’s’ Cup Competitions in future seasons and are currently focusing on the planning and preparation for 2020/21.

 

Can I attend / affiliate summer tournaments? 

All football is currently postponed. As a result of this Surrey FA will not be sanctioning any tournaments until the suspension is lifted by The FA.  

 

How will the current situation affect the Charter Standard scheme and any outstanding applications or Annual Health Checks? For the latest guidance please consult the comprehensive FAQ document produced by The FA which can be downloaded on this FA webpage. Please be aware, this information is subject to change. In the event of changes, we shall update the information on this page accordingly. 

I am a registered referee – can I still referee for small-sided football providers? 

All FA registered referees should only be officiating in FA-affiliated leagues, competitions and tournaments. Refereeing in unaffiliated football could result in disciplinary action being taken by the County FA. Until the current situation with regards to football changes, FA registered referees are asked not to officiate in any environment at this time. 

 

Can I still have my FA DBS verified? 

Carrying out face-to-face Identity (ID) Document Verification for DBS Checks in line with Government Covid-19 guidelines

Introduction

These guidelines have been produced in line with the Government guidance issued on 1 June 2020, which sees the easing of lockdown restrictions on gatherings, public spaces, and outdoor activities and the phased return of outdoor sport and recreation as published here.

This means that face-to-face ID document verification can now take place as long as the verifier and those requiring their ID to be verified observe all Government guidelines.

Please remember that as an ID PIN verifier. It is your choice whether you feel comfortable to carry out face-to-face ID checks at this time. You should not feel pressure to do so by anyone.

If clubs need to, they can identify an alternative ID verifier, who is happy to do this, by contacting FAchecks@TheFA.com and working with them to set up a new verifier.

New volunteers must not start working with children until their DBS Check is accepted by The FA.

Click here to download guidance   

Now that face-to-face FA DBS ID verification can take place does everyone whose DBS check is now 3 years old have to re-do their check?

No, all individuals whose DBS checks are due to expire between 1 March 2020 and 1 October 2020 will not be required to renew their DBS checks until 1 year after the scheduled date of expiry.

The FA currently requires DBS checks to be renewed every 3 years in accordance with industry standards and best practice. However, we have made an informed decision to extend that to 4 years, in these limited circumstances, on the basis of the current health crisis and associated difficulties in DBS check renewal and the fact that these individuals already hold a DBS check which has been accepted by The FA.

When will Coach Education courses resume?  

All courses are postponed for the foreseeable future. When the current Government advice changes and we receive confirmation from FA Learning that courses can resume we will make an announcement.

TO EXPRESS YOUR INTEREST IN ATTENDING A FUTURE COURSE CLICK THE BUTTON BELOW.

Express your Interest

Is Meadowbank available for use and hire?

Meadowbank is now closed to all footballing customers until further notice. The pitches will not be available for use for the foreseeable future, all ongoing bookings will be postponed and we will make contact directly with all of our users on a regular basis and those with existing bookings to ensure our customers are kept up to date with the very latest news.

If you have any queries around your planned usage of the site, please email meadowbank@surreyfa.com. 

 

 

How can we ensure our playing surface is well-maintained during this period?

The IOG have been working closely with various National Governing Bodies to offer advice and guidance on what works may be possible to be carried out throughout this period, and, what works may be required once sport resumes.

For guidance with regards to football, please click here.

 

What's happening with the Football Foundations Grow the Game Fund for 2020?

On 8th April 2020, confirmed that the Grow the Game Fund has been paused for 2020. Please continue to check their website for more information. If you have already applied, the Football Foundation will be in touch with an update shortly.

Club Affiliations

On Friday 1st May, Surrey FA announced that affiliation fees will be waived for the 2020/21.

On Monday 1st June, Surrey FA opened the affiliation window for the 2020/21 season. To find out more on how to get started, click here.

County Cup Entries

On Friday 1st May, Surrey FA announced that County Cup entry would be provided to Surrey clubs for free for the 2020/21 season. 

 The competition structure and dates are subject to change when we have clarity over the number of team entries and the season start date. 

 When will my current insurance cover end? 

You should check this with your insurance provider. However, if you are covered by Sportsguard, the Personal Accident and Public Liability policies remained in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.

For cover beyond 30 June 2020 you will need to go through the affiliation process with Surrey FA