Coronavirus (Covid-19) Support
Staff Contact Details
For enquiries around refereeing - Referees@SurreyFA.com
For marketing enquiries - Marketing@SurreyFA.com
For enquiries about Meadowbank Football Ground - Meadowbank@SurreyFA.com
For discipline enquiries - Discipline@SurreyFA.com
For Football Development enquiries - Footballdevelopment@SurreyFA.com
For FA Whole Game System and club affiliation enquiries - Affiliation@SurreyFA.com
For enquiries about courses - Education@SurreyFA.com
For enquiries about player registration on the Whole Game System - Playerregistrations@SurreyFA.com
Individual staff contact information can be found here.
An update on the return of outdoor grassroots football
The Government has confirmed that on Monday 12 April we will enter step two of the roadmap. Our guidance has therefore been updated to reflect the changes to national restrictions. The key changes to note are in relation to spectators, use of changing rooms and outdoor hospitality.
Please note that this updated guidance comes into effect on Monday 12 April and until then all participants should follow The FA’s guidance for step one which can be found here apart from the updated position on spectators (below) which the Government confirmed yesterday and is effective immediately. You can read the Government guidance here.
As organised sport can resume, all participants may travel to games but should avoid travel at the busiest times and routes, as well as minimising any unnecessary journeys where possible. All participants must follow the Government’s guidance on safer travel. Participants should note that this guidance will be updated as we move through the different steps of the Government’s roadmap. All participants should therefore regularly review this guidance to make sure they are following up to date information.
Changing rooms can be used as part of step two of the Government’s roadmap out of lockdown. However, participants should minimise their use of changing facilities where possible. Toilets will be allowed to open, 30 minutes before and 30 minutes after training and/or matches.
On 7 April the Government updated its guidance in relation to spectators, which can be found here. This confirms that at step two and step one b, spectators are not permitted to attend sporting events taking place on private land, other than adults needed to supervise under-18s that they have a responsibility for or providing care or assistance to a person with disabilities. They should maintain social distance and not mix with other households. This does not prevent people from viewing recreational or organised sport that is taking place in a public space, e.g. a park, at step one b or step two, in groups of up to 6 people or 2 households. However, sporting events that are intended to attract spectators (including ticketed football matches), or events that are likely to attract a significant number of spectators (e.g. matches that would attract a large crowd) should not take place in a public space, or on private land, until step three.
Where clubs and facilities can accommodate this safely, parents and carers are permitted to be present at football activities, although they must observe the relevant Government Covid-19 guidance, including those on gathering limits for spectators.
As part of step two of the Government’s roadmap, indoor football for under 18s can take place in line with Department for Education and Out of School Setting guidance. All participants should read and follow this guidance for all indoor football activities.
Disabled people can take part in organised outdoor and indoor football without being subject to social contact limits.
Indoor football for adults is not currently allowed. This is planned to return no earlier than Monday 17 May for adults, as part of step three of the Government’s roadmap.
As part of step two of the Government’s roadmap out of lockdown, outdoor hospitality at grassroots football is permitted. All participants must follow government guidance on hospitality settings and the specific advice for sport facility operators available on the government’s website. People using clubhouses and hospitality facilities must adhere to legal gathering limits and wider government guidance. Please note that while outdoor hospitality is permitted, spectators are not allowed at games unless on public land.
This guidance applies to all youth and adult football and futsal, including all formats of the game. If there are any further updates from the Government, we will communicate these in due course and we will continue to update our guidance as we move through the different steps of the Government’s roadmap out of lockdown.
It is extremely important that clubs, players, coaches, match officials, league officials, volunteers, parents, carers, and facility providers continue to strictly follow both the UK Government's latest guidance on COVID-19 and respective bespoke guidance documents from The FA. Any incidents of non-compliance should be reported to the local County Football Association.
Further FA financial support for the game
With the assistance of Sport England, we are pleased to confirm we will be offering funding to County FAs to provide discounted 2021-22 season affiliation worth £10 per team. This will be available across the whole of affiliated football, assisting everyone with getting back to the game they love, and especially those from under-represented areas of the game such as women and girls, lower socio-economic groups, minority groups and those with a disability.
We, alongside Sport England, strongly encourage all of those restarting in the weeks ahead to ensure that everyone is able to benefit, no matter their age or gender, from fair and equal access to playing opportunities.
In addition to this, our ‘Return to Football Fund’, made possible with Sport England funding from the National Lottery, will provide £2.1 million targeted at supporting people in low participation groups to start playing again. It will also fund initiatives aimed at bringing new players into the game and cover the cost of adapting to COVID-19 rules.
Finally, alongside our partners at The Football Foundation, we also recently announced two other new funds to provide further financial support to clubs over the longer term.
The £14 million Grass Pitch Maintenance Fund is providing six-year tapered grants to improve the quality of grass pitches, whilst the Small Grants fund is available to help clubs pay for essential equipment and machinery they need to start playing again.
Clubs can apply for up to £25k to refurbish their changing rooms, pay for grass pitch drainage, new goalposts, pitch maintenance equipment and portable floodlights.
For more information about the funds and how to apply, visit the Football Foundation website.
Clubs and leagues can access our online support hub and podcasts which includes up to date information, guidance and signposts as well as other useful information relating to funding and support services.
The full return to grassroots football guidance document can be downloaded below.
Surrey FA 2020-21 County Cups Update
Following a period of detailed feasibility analysis and consultation with stakeholders including leagues local authorities and partners, Surrey FA and our Board have made the difficult decision to curtail all County Cup competitions for the 2020/21 season.
You can read the full statement here.
FA UPDATE ON TIERS 3 TO 6 OF THE WOMEN'S FOOTBALL PYRAMID
The FA Women’s Football Board has now considered the feedback submitted by Leagues and Clubs as part of the Tiers 3-6 Club Survey, the Grassroots Survey and recommendations of the Women’s Football Conference, in addition to the information set out in the Government’s recent roadmap.
The Women’s Football Board has made the following decisions, which are subject to approval by the FA Board and/or FA Council as appropriate:
The 2020/21 Season for tiers 3-6 of the Women’s Football Pyramid will be curtailed with immediate effect and declared incomplete, with no further league fixtures taking place this season. There will also be no promotion and relegation between these tiers for the 2020/21 season, including no promotion from tier 3 into tier 2 and no relegation from tier 6 into tier 7. A recommendation for an alternative club movement process is included below.
At tier 7, County Leagues will follow the guidance given to grassroots leagues, allowing them to make their own decision on the conclusion of the season, following FA Board approval to extend the season into June 2021.
The Promotion Pool, allowing club movement from tier 7 to tier 6, will remain active, with the deadline for application extended to 1 May 2021. All clubs seeking promotion will need to apply, with champion clubs no longer receiving automatic consideration. In addition, the deadline for clubs throughout the Pyramid to apply for Voluntary Relegation will also be extended to 1 May 2021.
To read the full statement on the above decisions, click here.
NLS STEP 3 TO 6 SUBSIDIARY COMPETITIONS – RETURN TO PLAY
Following the announcement on 24 February 2021 detailing the curtailment to the 2020/21 league season at Steps 3 to 6 of the National League System (“the NLS”), a number of queries have been received from Leagues within the NLS, Clubs and County FA’s in relation to the potential for subsidiary Competitions being created in order to allow Clubs at this level of the game to gradually return to organised football.
At the time of writing, the potential dates for the lifting of restrictions in relation to a return of spectators are not clarified for ‘recreational sport’, which is relevant to Steps 3 to 6. The guidance from The FA which can be accessed via the button below therefore cites only the operational matters of games being played. Clubs and Leagues are advised to reference any future Coronavirus guidance set out by The FA and/or DCMS.
Getting the latest Government health advice
Read the latest information about the situation in the UK, along with guidance for what to do if you think you’re at risk.
Sport England Guidance
Sport England's comprehensive information page is a great starting point, with plenty of key information and helpful resources.
You can access their page here.
Please see legal guidance in the PDF below, which has been produced in partnership with Muckle LLP around the following topics;
- Membership Subscriptions
- Contractual Rights and Obligations in relation to Suppliers
- Overseas Tours
- Club Operations
- Facilities Hire
- Financial Assistance
- Directors’ Duties
- Data Protection
These topics have been selected as risks/concerns that our clubs and leagues may be facing now or in the future, during Covid-19.
As a reminder clubs who are FA Charter Standard, NLS clubs and grassroots leagues are eligible for 30 minutes free of advice, per matter. You can contact Muckle using the below details;
Leading providers of insurance are considering the effects of Coronavirus and to understand how the crisis may affect your policy, they should be contacted directly.
We have liaised with Sportsguard and Bluefin regarding their cover and refunds and they have advised the following:
Sportsguard's Personal Accident and Public Liability policies remain in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.
For cover beyond 30 June 2020 you will need to go through the affiliation process with Surrey FA
An update on insurance cover:
Surrey FA affiliated clubs will remain covered by the Sportsguard insurance policy.
Our advice to all is follow the guidelines set by the FA and Government, to remain not only within the law but also within our affiliation terms. To break with this would be to break the terms of membership to Surrey FA and therefore invalidate both this and the insurance associated insurance cover.
Claim for your employee’s wages through the Coronavirus Job Retention Scheme
Self-employed? Claim a grant through the coronavirus (COVID-19) Self-employment Income Support Scheme
The UK government has also announced that there will be a fifth and final grant covering May to September. You will be able to claim from late July if you are eligible for the fifth grant. The amount of the fifth grant will be determined by how much your turnover has been reduced in the year April 2020 to April 2021.
The fifth grant will be worth:
- 80% of 3 months’ average trading profits, capped at £7,500, for those with a turnover reduction of 30% or more
- 30% of 3 months’ average trading profits, capped at £2,850, for those with a turnover reduction of less than 30%
Further details will be provided on the fifth grant in due course.
We have collated a selection of resources below to support those managing and maintaining facilities during this period.
- Sport England building maintenance guidance.
- Sport England building maintenance checklist.
- Grounds Management Association guidance for natural turf maintenance.
- Sport and Play Construction Association guidance for artificial surface maintenance.
- The Health & Safety Executive's guidance for preventing the spread of Legionnaire's disease.
The Sport and Recreation Alliance have provided and updated a helpful summary of government business support measures here.
Grants online have produced a useful page of funding streams for those in the third sector affected by Coronavirus, broken down by area here.
Contacting Surrey FA
All Surrey FA staff are now working from home and will be available via email and direct dial as this will be forwarded to the relevant member of staff. Please use this method when calling all staff instead of going through the main office switchboard. You can also email all members of staff using the email addresses found alongside contact numbers on the Board & Staff page of our website.
Coronavirus and Mental Health
The Covid-19 pandemic is affecting all our lives. Many of us are struggling with how it's affecting ourselves and our loved ones. Those of us already living with mental health problems are facing extra challenges too.
Here you'll find reliable information and tips to help you cope during this time.
Can one-to-one coaching take place during the current lockdown measures?
Surrey FA can confirm that one-to-one coaching CAN continue between ADULTS, provided that all Government guidance is followed to ensure safe involvement for both participants.
Please note - one-to-one coaching CAN NOT be conducted by coaching with any players aged 18 and under.
Can I still have my FA DBS verified?
Under the current lockdown restrictions, no DBS check appointments will be made by the Surrey FA team. From Monday 29th March Surrey FA staff members will be able to conduct DBS checks once again. To make an appointment, please content Safeguarding@SurreyFA.com.
We also ask that new grassroots club DBS checks are not submitted where grassroots football activity remains suspended.
Does everyone whose DBS check is now 3 years old have to re-do their check?
No, all individuals whose DBS checks are due to expire between 1 March 2020 and 1 October 2020 will not be required to renew their DBS checks until 1 year after the scheduled date of expiry.
The FA currently requires DBS checks to be renewed every 3 years in accordance with industry standards and best practice. However, we have made an informed decision to extend that to 4 years, in these limited circumstances, brought about by the Covid-19 pandemic, and the associated difficulties this therefore creates for carrying out the in-person requirements to check ID verification documents. It should be noted that all the individuals this extension relates to, already hold a DBS check which has been previously accepted by The FA.
For more information click here.
When will Coach Education courses resume?
All courses are postponed for the foreseeable future. When the current Government advice changes and we receive confirmation from FA Learning that courses can resume in full, with scope for new bookings, we will make an announcement.
For all the up to date information regarding Surrey FA and FA courses, head to our FAQs page here.
TO EXPRESS YOUR INTEREST IN ATTENDING A FUTURE COURSE CLICK THE BUTTON BELOW.
On Friday 1st May, Surrey FA announced that affiliation fees will be waived for the 2020/21.
On Monday 1st June, Surrey FA opened the affiliation window for the 2020/21 season. To find out more on how to get started, click here.
When will my current insurance cover end?
You should check this with your insurance provider. However, if you are covered by Sportsguard, the Personal Accident and Public Liability policies remained in force until 30 June 2020, so as long as you adhere to The FA guidance with regards to training and footballing activities, the policies will respond in accordance with policy terms and conditions.
For insurance cover beyond 30 June 2020, clubs will need to go through the affiliation process with Surrey FA, whereby you shall be covered by Sportsguard’s the Personal Accident and Public Liability policies so long as all safety protocols have been followed, in line with The FA’s guidelines.