Whenever a Referee cautions or dismisses a player from the Field of Play or is reporting other forms of misconduct, he shall prepare a report of the incident or incidents. Within 2 days of the match (Sunday not included), this report must be submitted over the internet or sent by first class mail addressed to the Secretary of the appropriate Association or such person as is nominated by such Association.
The FA has launched the Whole Game System to make the process of reporting discipline easier. The online portal, accessed by using your FAN number or Email Address and password, pre-populates your match data so that you can submit discipline reports via the internet 24/7, using handheld mobile and tablet devices too.
More information about submitting your discipline reports through the Whole Game System rather than by E-Mail can be found on The FA's website or log in to Whole Game System here at https://wholegame.thefa.com
Please note that you should submit your reports by email OR by Whole Game System - NOT both. If you have any issues when using Whole Game System please contact the County FA Office on 01372 373 543. The County still accepts report forms submitted by email – please see ‘Report Forms Submitted by Email’ below for more information.
Neutral Assistant Referees shall, where the referee has dismissed a player from the Field of Play or is reporting other forms of misconduct, prepare and submit a report in a similar fashion as the match referee if they have been involved. A record should be kept of cautions issued in case the Association requires the Assistant Referee to submit a report.
Referees and Neutral Assistant Referees must attend Personal Hearings when required so to do. If a Referee or Assistant Referee fails to attend he shall be reported to the appropriate authority. Match Official appointments at Contributory League Level or above, already received, take precedence over requests to attend Personal Hearings. However, any Referee having accepted a request to attend a Personal Hearing is then required to close the date with all appropriate Competitions.
Report Forms Submitted by Email
The Football Association also has MS Word & Excel versions of misconduct forms to assist Referees and the general administration of discipline. Referees can click on the links below and download the form required. You need to save this form as a template on your computer. When the form is completed to your satisfaction you need to save it on your computer. The form is emailed as an attachment to email@example.com for Surrey affiliated clubs. Please pay particular attention to the EXACT team name (including First, Reserves, 1st, A etc) and competition/date.
Caution Misconduct Report Form
Please ensure the instructions are followed and the offence (C1 to C7) is inserted. If you are reporting a C1 offence, please ensure you complete the last column as well to define the sub-category of offence.(FA reports only)
Standard Misconduct Form
For reporting dismissals and other misconduct. Also to be used to report a player receiving two cautions in a match. Please indicate if you have forwarded a copy of the form to any other County. To assist in the administration of the misconduct, please include team details on the form. (i.e. 1st, Reserves, U18, U17 etc).
The Completed Forms should be returned to firstname.lastname@example.org or a single copy can be printed off and posted to County Office (Connuaght House, 36 Bridge Street, Leatherhead, Surrey, KT22 8BZ).
The FA’s Guide to Reporting Misconduct is available as a e-book at http://myepublish.net/TheFA_Reporting_Misconduct/