At the start of each season, ALL clubs and Leagues must affiliate to their local County Football Association. Clubs wishing to stage tournaments must also affiliate these and have their rules sanctioned.
This applies to every club, whether they play 11-a-side or small sided football. In addition, you need to be aware that, as a precondition of affiliation, youth clubs will need to have a designated Club Welfare Officer. This person MUST have completed an FA CRC disclosure check along with the relevant Welfare Officer and Safeguarding Children training. Please note that CRC checks from other organisations cannot be accepted. Youth Clubs must also have a named representative with each team who also has a valid, in-date FA CRC disclosure check. Failure to have a suitable person in these positions will result in the club being unable to affiliate with us until such time that these conditions have been met.
Surrey County FA also requires all clubs to have Public Liability Insurance and Personal Accident Insurance cover in place. For youth clubs, Personal Accident Insurance is optional. You can purchase the relevant cover if required through our supplier Sportsguard when applying for affiliation.
All clubs need a Secretary (someone to arrange fixtures, keep records, deal with correspondence), Treasurer (look after the bank account, prepare an annual statement, manage the cash flow) and Chairperson (someone to act as an overall manager to the club). No one person can hold more than two of these positions. Youth Clubs will also need a Club Welfare Officer (to be responsible for the implementation of safeguarding policies and ensuring all volunteers/officials have the necessary qualifications and CRC checks in place). Most of our affiliated and sanctioned leagues operate on a Saturday or Sunday – with adult football split by ability level into Senior, Intermediate, Junior and Lower Junior (Juniornot to be confused with Youth).
Whole Game System and Affiliation
If you are a new club looking to affiliate please email firstname.lastname@example.org with the details (name, address and date of birth) of your Secretary, Treasurer and Chairperson (plus Welfare Officer if required) not forgetting to state whether you are an adult or youth club. Once you have been set up on Whole Game System, a member of the Football Services Team will be in touch to confirm your logon details.
Once you have affiliated you are free to join one of our sanctioned and affiliated leagues in Surrey, contact details of which can be found on the Leagues page. For more information on starting a new club please contact the County FA Development Team or visit the ‘Your Game’ section on TheFA.com
Clubs and leagues looking to have their own competitions sanctioned should contact the Competitions Officer on Bob.Dick@SurreyFa.com
For advice on running your club please see ‘A Guide to Club Administration’ from The FA. There is plenty of information available with sections dedicated to supporting existing clubs with administration processes and guidelines, such as preparing a financial statement and organising an AGM. You can locate pitches near to your club through the Football Foundation ‘Pitch Finder’ that displays all facilities local to you. Don’t forget to check out the Members' Services area of the website where club officials can easily manage club administration online. Download the ‘Easing Administration in Football’ guide to find out how you could benefit.
Top Tips for Club Secs
- All County FA correspondence for your club is sent to your Club Secretary. Please let us know if there has been a change in position or if the Club Secretary is going on holiday
- Club Accounts must be kept up to date as copies can be requested by the County FA at any time.
- If you need to purchase additional insurance for sports travel or special events, Sportsguard can offer suitable packages on 01604 644 277.
- All tournaments and charity events need to be affiliated with the County FA, including a financial statement sent within 14 days of completion for charity events.
- Approval from the County FA is required if playing teams from abroad (whether at home or away) at least 60 days prior to the match – more details here
For Insurance queries, please click here, or contact the Accounts Department at the Association’s offices at Connaught House, 36 Bridge Street, Leatherhead, Surrey, KT22 8BZ or telephone 01372 387091. Alternatively e-mail email@example.com
“It makes things nice and easy - the whole process seemed intuitive and easy to use. Much better than filling out word/excel templates,” - Peter G. Curran
“As a referee I have just used the system for the first time. I think that it is a real improvement. Excellent.” – Paul Dowell
“Overall I do have to congratulate Surrey FA for the improvement to the admin system and info provided for the competition this year,” - Bobby Smith (Secretary Parkside FC)