Coronavirus (Covid-19) Support
Staff Contact Details
Effective from Tuesday 14th April 2020, all Surrey FA staff shall be on furlough leave until 31st May with the exception of those listed below:
Sally Lockyer, Chief Executive Officer, Sally.Lockyer@SurreyFA.com
Andrew Dickinson, Head of Operations, Andrew.Dickinson@SurreyFA.com
Mike Gilham, Head of Participation and Development, Mike.Gilham@SurreyFA.com
David Miller, Head of Governance & Discipline, David.Miller@SurreyFA.com
Nicola Novell, Head of Finance, Nicola.Novell@SurreyFA.com
James Chadwick, Head of Marketing & Communications, James.Chadwick@SurreyFA.com
Our Guide To Undertanding The Impact Of Coronavirus On Football In Surrey And The Support Which Is Currently Available
Getting the latest Government health advice
Read the latest information about the situation in the UK, along with guidance for what to do if you think you’re at risk.
Emergency funding to support clubs and organisations
As the country deals with coronavirus (Covid-19), we know sport and physical activity organisations are facing a hugely difficult period of time.
Sport England's Community Emergency Fund aims to deliver immediate funding to those most in need. It's specifically targeted at organisations, including those not currently supported by us, who have a role in supporting the nation to be active but who are experiencing short term financial hardship or the ceasing of operations due to the ongoing crisis.
Find out more about the fund and apply via the button below.*
*Please be aware that on 12th May, Sport England announced that an additional £15m of funding would be available but that the processing of new applications would be paused from 11:59pm on 14th May.
Sport England Guidance
Sport England's comprehensive information page is a great starting point, with plenty of key information and helpful resources.
You can access their page here.
Please see legal guidance in the PDF below, which has been produced in partnership with Muckle LLP around the following topics;
- Membership Subscriptions
- Contractual Rights and Obligations in relation to Suppliers
- Overseas Tours
- Club Operations
- Facilities Hire
- Financial Assistance
- Directors’ Duties
- Data Protection
These topics have been selected as risks/concerns that our clubs and leagues may be facing now or in the future, during Covid-19.
As a reminder clubs who are FA Charter Standard, NLS clubs and grassroots leagues are eligible for 30 minutes free of advice, per matter. You can contact Muckle using the below details;
Leading providers of insurance are considering the effects of Coronavirus and to understand how the crisis may affect your policy, they should be contacted directly.
We have liaised with Sportsguard and Bluefin regarding their cover and refunds and they have advised the following:
Unfortunately, Insurers are not able to offer refunds as claims are still being paid in all the Associations and this may run off for a while yet. Also, many clubs may wish to resume training, if some restrictions are lifted and would expect cover in place.
However, once we know when football training and playing is resumed, we can then investigate a discount based on the time lost in season 2019/20.
Following the recent measures introduced by the Government to restrict outdoor activities due to the COVID-19 pandemic, Bluefin Sport and our partner Insurer, AXA XL, have agreed the following approach in respect of Personal Accident insurance purchased via the National Game Insurance Scheme (NGIS), for the 2019/20 season:
1. All Personal Accident policies to remain in force until the expiry date, 30 June 2020;
2. At the next renewal, all premiums will be discounted to reflect the period of inactivity, due to the Government measures, up to 31 May 2020.
Claim for your employee’s wages through the Coronavirus Job Retention Scheme
Self-employed? Claim a grant through the coronavirus (COVID-19) Self-employment Income Support Scheme
Satellite Club Funding available
Active Surrey have announced that they are now accepting project proposals for Satellite Clubs starting in September 2020. They are looking for new projects that will help to engage new young people to increase their activity levels, starting in September. Please note that projects targeting your existing members/customers will not be eligible for funding. The target audience for Satellite Clubs is 14-19 year olds that do not currently take part in sport/activity.
Please note that the focus for 2020/21 is on highly targeted projects and therefore all projects must have a focus on one of the following priority groups:
- Young people with mental health concerns
- Inactive Females
- Disadvantaged/deprived communities
- Disabled young people
- Young people not in education, employment or training (NEET) young people
- Young people at risk of taking part in crime or anti-social behaviour
Projects will be assessed on a rolling 2 week basis with funding agreements issued to successful projects after each assessment. Once a signed agreement is returned, Active Surrey anticipate releasing the first 50% of the grant within 2 weeks. If you have any questions or would like further information, please get in contact via the email address below. If your project is still at the idea stage then please also get in touch Active Surrey can support in developing it further.
To receive an application form please contact, email@example.com.
We have collated a selection of resources below to support those managing and maintaining facilities during this period.
- Sport England building maintenance guidance.
- Sport England building maintenance checklist.
- Grounds Management Association guidance for natural turf maintenance.
- Sport and Play Construction Association guidance for artificial surface maintenance.
- The Health & Safety Executive's guidance for preventing the spread of Legionnaire's disease.
The Sport and Recreation Alliance have provided and updated a helpful summary of government business support measures here.
Grants online have produced a useful page of funding streams for those in the third sector affected by Coronavirus, broken down by area here.
Contacting Surrey FA
Following the Government’s announcement on the evening of Monday 16th March, the Surrey FA offices have been closed to staff and visitors until further notice. All staff will still be working from home and will be available via email and direct dial as this will be forwarded to the relevant member of staff. Please use this method when calling all staff instead of going through the main office switchboard. You can also email all members of staff using the email addresses found alongside contact numbers on the Board & Staff page of our website.
What grassroots football and informal football activity outside the professional game can currently take place?
Consistent with Government advice, published on Wednesday 13 May, the following outdoor football activity is currently permitted:
- playing football individually e.g. practice of individual skills or fitness activities;
- playing football with your family or other people living in your household;
- an individual can play football with one other person who is not from their household.
- coaching an adult player one to one.
All social distancing guidelines must be followed.
Additionally, maintaining a grass or artificial football pitch is permitted, as long as social distancing and appropriate hygiene practices are adopted.
If an individual is symptomatic, living in a household with a possible COVID-19 infection or if you are classified as extremely vulnerable on health grounds, the guidance is that you should remain at home.
The following football activity is not permitted at this time, consistent with Government guidelines:
- Coaching a child (U18) from a different household one to one.
- In order to comply with The FA’s safeguarding policy, a child must have a parent/carer with them, which doesn’t comply with Government social distancing requirements;
- Two or more people from one household playing with one person or more from outside their household.
The FA will continue to work with the Government and Sport England in order to provide guidance to grassroots football as the Government’s COVID-19 recovery strategy moves to the next phase.
Can we still charge club subscriptions whilst all football is postponed?
This is a club decision. We would advise that you consult with players, parents and guardians on reaching a decision. Clubs who own / lease facilities will still have bills to pay and this should be explained. However, clubs should be mindful of people who are currently out of work as result of COVID-19 or have had their working hours reduced and may struggle to make payments.
Consider the following:
- Could you offer payment holidays for those in need?
- Can you allow subscriptions to be paid in installments?
- Would people be prepared to pay an advance on their subs to help the club out in the short-term if they are able to?
Is my league going to finish?
As per the below statement from The FA dated 26th March, the grassroots football season for NLS Steps 3-6 in England is to be concluded.
The Football Association has been working collaboratively with the National League System, the Women’s Football Pyramid and the wider grassroots game since the outbreak of COVID-19 on how to conclude the 2019/20 season in the most appropriate way possible.
These are challenging circumstances for English football and all decisions taken are in the best interests of the game and in consultation across key stakeholders. Our primary concern will always be for the safety and welfare of clubs, players, staff, officials, volunteers and supporters during this unprecedented time.
Today’s steps take into account the financial impact during this uncertain period, whilst considering the fairest method on how the sporting outcomes for the season will be decided, with the integrity of the Leagues in mind.
The NLS and the Women’s Football Pyramid were able to build a consensus amongst their leagues and, where possible, aimed to create a consistent approach across all leagues, whilst taking into account the unique characteristics of each individual league.
As a result, The FA and NLS Steps 3 to 6 have reached a consensus that their 2019/20 season will now be brought to an end, and all results will be expunged. This will mean no promotion or relegation of clubs between NLS Steps 3 to 6, and no promotion to NLS Step 2.
These decisions will also apply to the Leagues and clubs who play at NLS Step 7.
The National League [NLS Steps 1 and 2] have agreed that they want to attempt to complete the competition in line with the Premier League, EFL and Barclays FA Women’s Super League and Emirates FA Cup and are therefore seeking permission from The FA that the season for this level will be extended beyond 1 June 2020 indefinitely.
The planned implementation of the restructure of the NLS will also now be deferred until the start of the 2021/22 season.
Furthermore, we can now confirm that The FA has decided that all grassroots football is concluded for the 2019/20 season. This will allow the game to move forward and to commence planning for next season. Our County Football Associations [CFAs] will be supporting grassroots leagues over the coming days to determine how they should close out their current competitions.
Where appropriate, the above decisions will be put to The FA Council for ratification.
Throughout this period The FA continues to seek guidance in respect of the Government’s financial support packages relative to COVID-19 and how they are applicable to clubs in the NLS, the Women’s Football Pyramid and the wider grassroots game.'
For further detail on The FA's decision, please click here to read more from the Head of the National League System, Laurence Jones, on the complexities and reasons for the decision to end the 2019/20 season at grassroots and non-league level.
In the women’s game, The FA, FA Women’s Board members and the Women’s Football Conference have consulted and reached a consensus regarding the Women’s Football Pyramid.
The FA and the Leagues within Tiers 3 to 7 have reached a consensus to bring the season to an immediate end and all results will be expunged. This will mean no promotion or relegation of clubs between Tiers 3 to 7. Agreement has also been reached to end the Regional Talent Clubs season, which was due to conclude in April 2020.
We remain in consultation with the Barclays FA Women’s Super League and FA Women’s Championship Board and clubs regarding the most appropriate way to complete the current season; including the Barclays FA Women’s Super League Academy.
With the Emirates FA Cup, Women’s FA Cup, Buildbase FA Trophy and Buildbase FA Vase 2019/20 all at advanced stages, The FA is reviewing all options as we seek to complete these competitions whenever it is safe and appropriate to do so. Clubs involved are close to reaching a major Final and for those clubs and supporters we will do all we can to keep the Wembley dream alive.
In respect of The FA Youth Cup, The FA County Youth Cup, The FA Sunday Cup and The FA Inter-League Cup, we are also seeking to complete these competitions if it is feasible to do so.
The FA will also continue planning for FA Competitions to take place for the 2020/21 season.'
What about cup finals?
On 16th March the Surrey FA Board met to discuss the situation with regards to the Surrey County Cup Competitions.
First and foremost, the health and wellbeing of everyone involved and connected with Surrey football remains our priority. We continue to closely follow guidance from The FA including the decision to suspend all grassroots football based on the Government’s advice concerning social gatherings.
The Board assessed each category of the Surrey FA County Cup, from youth level through to the senior . It a wide range of factors and logistics both this season and next. Also, the fact that there remained a significant number of rounds still to be completed, even before all 18 finals could be played.
Our duty of care to protect the well-being of all our stakeholders including players, coaches, officials, staff, volunteers and their wider family and friends, was paramount in our minds at this unprecedented time.
The Board considered at length the option of rescheduling the finals for a later date, however, in light of these and other factors it was agreed that, regrettably, the only viable course of action was to cancel all County Cup competitions for the 2019/20 season.
Surrey FA would like to thank all the clubs concerned for their understanding during what is an unprecedented time for football, at all levels of the game, and everyone involved in Surrey football for their continued support at the grassroots.
Capital Cups Competitions
With the Government announcement as of the evening of 16th March, all Capital Cup ties will be postponed until further notice in agreement with Middlesex FA, AFA and London FA. We will update at an appropriate time as and when we have any further details.
Can I attend / affiliate summer tournaments?
All football is currently postponed. As a result of this Surrey FA will not be sanctioning any tournaments until the suspension is lifted by FA.
I am a registered referee – can I still referee for small-sided football providers?
All FA registered referees should only be officiating in FA-affiliated leagues, competitions and tournaments. Refereeing in unaffiliated football could result in disciplinary action being taken by the County FA. Until the current situation with regards to football changes, FA registered referees are asked not to officiate in any environment at this time.
Can I still have my FA DBS verified?
The FA is implementing temporary changes to DBS checks in football for the period that football is suspended due to coronavirus, up to and including the start of the 2020-2021 season. These changes are outlined below and will apply to all roles in football.
This decision has been made in light of the current cessation of football activity, difficulties regarding online ID verification for the purposes of renewing a DBS check and demand on the DBS service due to the current health crisis.
1. All volunteers carrying out regulated activity with U18s (in accordance with DBS guidance) require an Enhanced DBS with a check of the Children’s Barring List before they commence their role within football. This is current practice and will remain in place. However, we ask that new DBS checks are not submitted (from today onwards) whilst football activity remains suspended. For the avoidance of doubt, volunteers will not be permitted to carry out regulated activity with U18s until they have obtained a DBS check. The FA will provide a further update on processing new DBS checks in due course when there is further clarity on football activity will resume.
2. All individuals whose DBS checks are due to expire between 1 March 2020 and 1 October 2020 will not be required to renew their DBS checks until 1 year after the scheduled date of expiry. The FA currently requires DBS checks to be renewed every 3 years in accordance with industry standards and best practice. However, we have made an informed decision to extend that to 4 years, in these limited circumstances, on the basis of the current health crisis and associated difficulties in DBS check renewal and the fact that these individuals already hold a DBS check which has been accepted by The FA.
A. The FA is currently proposing an end date of 1 October 2020, based on the fact that this season’s grassroots footballing activity has ended and the assumption that pre-season will commence with the start of the youth season starting September 2020. However, as circumstances develop, this date is potentially subject to change.
B. The FA’s proposals outlined above are applicable to all DBS checks completed through The FA.
C. The FA’s Whole Game System will be updated to reflect these changes.
Please note that the changes outlined above are temporary, and The FA reserves the right to review and amend the position, including to reflect changes in legislation and/or statutory guidance with respect to the 2020 coronavirus pandemic and further clarity on when football activity will resume. The above changes are made to support the footballing family in the immediate term and to support a return to football activity in the longer term whilst ensuring The FA’s commitment to safeguarding remains in place.
If a Coach’s DBS expires during this time can they continue coaching after the season restarts?
All coaches must have an accepted DBS is they are working in regulated activity with young people under the age of 18. We are awaiting further advice from The FA in relation to the renewal of DBS checks for those that have expired.
When will Coach Education courses resume?
All courses are postponed for the foreseeable future. When the current Government advice changes and we receive confirmation from FA Learning that courses can resume we will make an announcement.
Is Meadowbank available for use and hire?
Meadowbank is now closed to all footballing customers until further notice. The pitches will not be available for use for the foreseeable future, all ongoing bookings will be postponed and we will make contact directly with all of our users on a regular basis and those with existing bookings to ensure our customers are kept up to date with the very latest news.
If you have any queries around your planned usage of the site, please email firstname.lastname@example.org.
How can we ensure our playing surface is well-maintained during this period?
The IOG have been working closely with various National Governing Bodies to offer advice and guidance on what works may be possible to be carried out throughout this period, and, what works may be required once sport resumes.
For guidance with regards to football, please click here.
What's happening with the Football Foundations Grow the Game Fund for 2020?
On Friday 1st May, Surrey FA announced that affiliation fees will be waived for the 2020/21.
We shall be providing details on when the window for affiliation will open in due course.
County Cup Entries
On Friday 1st May, Surrey FA announced that County Cup entry would be provided to Surrey clubs for free for the 2020/21 season.
The competition structure and dates are subject to change when we have clarity over the number of team entries and the season start date.